Privacy Policy
SEAT Privacy Policy
Last Updated: 11/01/2025
SEAT (“SEAT”, “we,” “our,” or “us”) is committed to protecting the privacy and personal data of our attendees, sponsors, speakers, partners, and website visitors (“you”). This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your personal data.
By attending a SEAT event, registering on our website, or interacting with any SEAT services, you agree to the terms of this Privacy Policy.
- Information We Collect
We collect personal data to operate our events, provide attendee benefits, and improve our services. This includes:
– Name
– Email address
– Phone number
– Job title and organization
– Payment and billing information (processed by third-party vendors)
– Dietary or accessibility preferences (if submitted)
– Photos and video taken at SEAT events
– Website usage data such as IP address, analytics cookies, and browser information
- How We Collect Information
We collect personal data through:
– Event registration forms and ticketing platforms (e.g., Intix)
– Payment processors (e.g., Stripe)
– Newsletter sign-up forms
– Speaker and sponsor submission forms
– Event photography and videography
– Website analytics tools (e.g., cookies, tracking pixels)
- How We Use Personal Data
We use your information to:
– Complete event registration and communicate event details
– Provide attendee services and support
– Send newsletters and updates about future SEAT events
– Improve our programs, website experience, and attendee offerings
– Verify eligibility for event participation and access
– Produce event content including photography, livestream, and video archives
- Sharing of Information
SEAT does not sell personal data to unrelated third parties.
As part of our event sponsorship model, sponsors may receive attendee contact lists for networking and business development purposes. By registering for SEAT, you acknowledge and consent to this data sharing.
We also share data with trusted vendors who help operate our services, including:
– Intix (ticketing and event management)
– Stripe (payment processing)
- Photography & Video Notice
SEAT events are recorded through photography and video. By attending, you grant SEAT permission to capture, use, and distribute your image and likeness for promotional, educational, archival, and commercial purposes, without additional approval or compensation.
- Respectful Use of Networking Data
Attendee contact information provided through SEAT is intended for professional networking only. The following are strictly prohibited:
– Harassment
– Spam or mass unsolicited marketing
– Doxxing or sharing contact information publicly
- International Data Rights (GDPR)
If you are located in the European Union, United Kingdom, or another region with data protection laws, you may request access to, correction of, or deletion of your personal data by contacting us at events@seatconference.com.
- Data Retention
We retain attendee and contact records indefinitely. You may request removal at any time.
- Cookies & Tracking Technologies
We use cookies and similar tracking technologies to improve website functionality and support marketing efforts. Google Analytics may collect IP address, browser type, referring pages, and usage patterns. You may disable cookies in your browser settings or opt out of Google Analytics here: https://tools.google.com/dlpage/gaoptout
- Manage Your Privacy & Cookie Preferences
You may update your cookie preferences at any time, including:
– Essential Cookies (Required): Always enabled for site functionality
– Analytics Cookies (Optional): Can be toggled On/Off
– Marketing Cookies (Optional): Can be toggled On/Off
- Data Requests
To access, correct, or delete your data, contact: events@seatconference.com
- Contact Us
SEAT
Email: events@seatconference.com